The complete collection management
solution for museums and archives

UNLV Marjorie Barrick Museum of Art
Van Every Gallery
San Jose Museum of Quilts and Textiles
Museum of African American Art
University of Nevada

Manage all aspects of your art collection with a powerful online database.

Image of the Artwork Archive user experience where a member can view item details for each art piece in their inventory.

Experience premiere art collection management technology when you centralize all your collection details, images and financial records within an intuitive system. Quickly access information like exhibition notes, insurance values, deaccession details and condition reports. Artwork Archive is an ideal solution with advanced provenance tracking, multi-user support and accessibility on any device.

Access your collection from anywhere, on any device

Securely manage your collection, wherever you are. Artwork Archive is cloud-based so accessible on all browsers and devices. Standing in storage? Scan a QR code to see the artwork’s details. Notice a painting needs treatment in your gallery? Update the object record, contact your conservator and schedule the conservation–all from your mobile device. Meeting with a donor about a loan? Upload all of their details with a click of a button.

Image of art piece inventory details seen in the collectors' user interface of Artwork Archive.

Easily migrate data

Moving from an outdated, overly complex and overpriced system? Our team of collection professionals will migrate your data for you. We'll help you extract your data from the old system and populate your new account with a clean set of information.

Use Artist Submission Forms to effortlessly collect images, artwork details and contact information from artists.

Streamline your workflow and save time

Artwork Archive provides a suite of online tools that simplify your workflow and enable collaboration. Plan and curate your exhibitions and loans. Use Maintenance records to track conservation efforts and your budget. Produce and share insurance, financial and inventory reports. Schedule reminders to track your tasks and events, and sync it to your calendar.

Image of the scheduling and reminder features of Artwork Archive Inventory Database

Safely store your collection’s information

Protect and preserve your institution’s invaluable art assets. Artwork Archive uses enterprise level security and servers to bring you the highest level of encryption, security, and stability to protect your data. We also back up your data daily, and give you the option to export your information into clean, downloadable files and professional reports.

Image of the streamlined Artwork Archive mobile experience.

Create virtual access and share your art with the public.

Step outside the walls of your museum. Reach audiences online with Artwork Archive’s showcasing tools including the Public Profile, website embeds, Private Rooms, QR codes and virtual exhibitions.

Easily share curated collections with school groups, researchers, and volunteers.

Public Exhibitions Page

"Artwork Archive not only helps us with collection organization and accessibility but also visibility. It has been incredible to see how many new patrons got to discover The Lilley through Artwork Archive. When one looks for a specific artist on a search engine, if that artist is part of our permanent collection, our Artwork Archive page shows up on their search. We are so happy with all of the facets of the program, including our enhanced online presence"

John & Geraldine Lilley Museum of Art

Unmatched value and unparalleled support

Artwork Archive is the most affordable and effective way to manage your art collection. There is not a single product on the market that offers a product as feature rich for a similar price point. Additionally, exceptional customer service is one of our company’s core values. You can rest assured that you will receive prompt support from knowledgeable people that care.

Image of the Artwork Archive mobile experience on iPad, where a user can easily access their collection database on any device.

A SUITE OF TOOLS TO MANAGE YOUR ART COLLECTION

A suite of tools to manage your art collection


Intuitive Cataloging
Track your artworks, exhibitions, contacts, sales and more.

Art Collection Reporting
Comprehensive reporting for insurance, loans, accounting and more.

Security
Protect your art collection with premier technology and daily backups.

Sales & Invoicing
Better bookkeeping with sales tracking, invoices, and payment processing.

Integrated CRM
All your contact information in one place.

Provenance Tracking
Record key information and documents, locations and history in a modern database.

Maintenance Reports
Track the maintenance records and cost of conserving your collection.

Share Your Collection
Bring your art collection online with virtual exhibitions, the Public Profile and web embeds.

Private Rooms
Create secure online collections of artwork to share with your selected contacts.

Quality Support
Onsite and live support from real people who care

Cloud-Based Solutions
Access to your art collection, anywhere.

Insights
Get insights into the value, locations and artists in your art collection.

Artist Upload Page
Allow artists to upload works to your account through a password protected page.

Data Migrations
Easily transfer data into your account with the help of our collection management professionals.

Calendar & Reminders
Schedule reminders, sync them to your calendar, and get weekly to-do lists

Contact Us to schedule a demo or start your trial below.

Plans and Pricing for Museums, Archives and Foundations

Discount pricing is available for Non-Profit Institutions

Standard

For those with smaller collections in search of simple collection management.

$29/ mo

Free for 14 days.
No credit card required.

  • 500 Pieces
  • 50 Locations
    Plus Sub Locations
  • 3 Users
  • Free Data Import
    CSV or Excel File Import
  • Integrated CRM
  • Appraisal Tracking
  • Maintenance Records
  • Advanced Reporting
  • Exhibitions
    Create virtual exhibits, manage exhibitions, and track past shows.
  • Document Storage
    Upload files to your entire collection or for particular pieces, contacts, locations, exhibitions, sales and more.
  • Public Profile Website
    Display your collection online
  • Integrations + Embed
    Wordpress, SquareSpace, and Web Embed for your public piece data
  • Sales/Donation Tracking
  • Expense Tracking
  • Online Invoicing
  • Payment Processing
    PayPal integration for invoice payments
  • Private Rooms
    Share a private online collection custom tailored to your intended audience
  • QR Codes
    Generate reports with QR Code links to each pieces internal or public pages
  • Edition/Print Tracking
  • Daily Backups
  • Priority Support

Plus

For organizations with sizable collections and in need of multiple users on the account.

$59/ mo

Free for 14 days.
No credit card required.

  • 1000 Pieces
  • 100 Locations
    Plus Sub Locations
  • 5 Users
  • Free Data Import
    CSV or Excel File Import
  • Integrated CRM
  • Appraisal Tracking
  • Maintenance Records
  • Advanced Reporting
  • Exhibitions
    Create virtual exhibits, manage exhibitions, and track past shows.
  • Document Storage
    Upload files to your entire collection or for particular pieces, contacts, locations, exhibitions, sales and more.
  • Public Profile Website
    Display your collection online
  • Integrations + Embed
    Wordpress, SquareSpace, and Web Embed for your public piece data
  • Sales/Donation Tracking
  • Expense Tracking
  • Online Invoicing
  • Payment Processing
    PayPal integration for invoice payments
  • Private Rooms
    Share a private online collection custom tailored to your intended audience
  • QR Codes
    Generate reports with QR Code links to each pieces internal or public pages
  • Edition/Print Tracking
  • Daily Backups
  • Priority Support

Enterprise

For large organizations in need of unlimited data and access for many stakeholders.

$139/ mo

Free for 14 days.
No credit card required.

  • Unlimited Pieces
  • Unlimited Locations
    Plus Sub Locations
  • 10 Users
  • Free Data Import
    CSV or Excel File Import
  • Integrated CRM
  • Appraisal Tracking
  • Maintenance Records
  • Advanced Reporting
  • Exhibitions
    Create virtual exhibits, manage exhibitions, and track past shows.
  • Document Storage
    Upload files to your entire collection or for particular pieces, contacts, locations, exhibitions, sales and more.
  • Public Profile Website
    Display your collection online
  • Integrations + Embed
    Wordpress, SquareSpace, and Web Embed for your public piece data
  • Sales/Donation Tracking
  • Expense Tracking
  • Online Invoicing
  • Payment Processing
    PayPal integration for invoice payments
  • Private Rooms
    Share a private online collection custom tailored to your intended audience
  • QR Codes
    Generate reports with QR Code links to each pieces internal or public pages
  • Edition/Print Tracking
  • Daily Backups
  • Priority Support